New Rota Reporting Analytics

A new Reports page has been added to the Rota system, giving you detailed insight into staffing costs, hours, and leave — all in one place.

What's included

Payroll — See total hours, breaks, net hours, and cost per staff member for any period. Click any row to expand a full shift-by-shift breakdown. Staff who exceed their contracted or maximum hours are flagged automatically.

Labour Costs — View total labour spend broken down by team or by role, with average cost per hour and daily averages.

Employee Stats — At-a-glance utilisation rates, average hours, and leave days per staff member. Drill down into week-by-week breakdowns and leave history.

Leave & Absence — Track approved leave days, pending requests, and rejection rates across your team.

Shift Coverage — Monitor open shift fill rates, shift trade activity, and identify staffing gaps where shifts went unstaffed or were cancelled.

Audit Log — A searchable, filterable log of all rota actions: shift publishes, edits, leave approvals, claim and trade decisions, and acknowledgements.

Flexible date ranges

Choose from preset periods (this week, last week, this month, last 4 weeks) or set a custom date range.

Export to CSV and PDF

Every tab can be exported as a CSV file (for importing into accounting software or spreadsheets) or as a formatted PDF report (for printing or filing).